Follow these instructions to help you organise your students at the beginning of a school year. You may also want to refer to them any time you need to add students or make alterations.
The first step is to decide what you want to do with school leavers. You have three options:
Again, you've got a few options and the most efficient method depends on whether pupils are really moving class or whether the class is simply changing name and how many pupils are moving.
A. Pupils aren't moving class... it's just their class name that needs changing
Renaming Bands can easily be done from the Setup page (by clicking "Rename") or Band Admin page (by tapping the name of the Band).
Hints: remember to change the name of the Pastoral Bands too if necessary and to increment their yeargroup by selecting the class(es) and pressing the Increment Yeargroup button.
B. Pupils are moving class
If it's only a handful, our recommendation would be to select the movers on the Setup page and use the "Move Selected" dropdown below. You can also drag students into their new classes.
If you've got *lots* of pupils changing class, it's probably more efficient to use the Upload Users tool on the Setup page. Yes, that's right, you can move existing students with the Upload Users tool as well as adding new ones (see Arrivers below as you may want to do Movers and Arrivers at the same time).
Here are the instructions:
Resetting Pupil Accounts
You may want to clear pupils' paper results, their rock names, their earnings or their speeds. To do so, go to the Setup page, select the students and press the "Reset Users" button.
If you have one or two students to add, simply use the Add Individual button on the Setup page.
To add lots of pupils at once, you're best off using the Upload Users button where you can either upload a csv or copy the contents of a spreadsheet and let the rock hamsters do the rest.
Prepare a spreadsheet with at least these four columns: first name, last name, maths class and yeargroup. You can also provide a unique id for each one, their form/tutor/registration group (known to us as Pastoral Band), their gender and date of birth. If you'd like to specify their username and password to match ones they already use, you can do that too. It may help to see our example spreadsheet.
Remember, you can add new pupils into the spreadsheet you're preparing for Movers (see above). In other words, you can upload one spreadsheet and our system will know the difference between existing students that need updating and new students that need adding.